Using Graduate Data Fields
Overview
Graduate Data Fields (GDFs) are the data types that Tassel will use to create your Director software, and any accompanying materials. Common examples include Full Name, Degree, Major and Honors. These fields are managed in the Data Fields module in the left-hand menu column on your Hub.
We require certain standard GDFs for all ceremonies. Additional GDFs can be created and managed by the ceremony coordinators using this menu.
Each GDF corresponds to a column header on your graduate import template, which you will use to import your list of graduates through the Graduates module within your Hub, at the start of your ceremony term. The values included in that template will be used by Tassel to create your graduate records, printed materials, display, and audio files.
Customizations Using Data Fields
Data fields can also be used to organize and filter your graduates for strategic communications and to personalize their graduation experience by inserting things like “Name” or “Major” into their registration form, on guest tickets, and in emails.
Using GDFs on the Registration Form
To allow graduates to review the data you have on file, follow these steps to display certain GDFs on the registration form. Then graduates can confirm that the existing data is accurate, or take action to have it updated.
- Select Add Question on the registration form.
- Select Single Line Text and insert a description of the data in the Question Field.
- In the Pre-populated With section, select the GDF that corresponds with what was entered in the Question Field.
- Click the Graduate Can Edit/Graduate Cannot Edit button until it says Graduate Cannot Edit.
Important: We do not recommend giving graduates the ability to directly edit data. Instead, we recommend you offer a contact email or other action where they can request a change to be made, and a ceremony coordinator can review the change, before editing the data. In Pre-Populated With, choose the appropriate GDF from the drop down menu.
This will now present the data to the graduate on their registration form, alongside instructions for how to take action if any is necessary.
Using GDFs on Guest Tickets and Graduate Passes
In both the guest ticket and graduate pass toolbar, you can select the Insert Placeholder dropdown. Scroll down and select the GDF you want to insert.
Using GDFs in Emails
Similarly to tickets and graduate passes, in the email template toolbar, select the Insert Placeholder dropdown. Scroll down and select the GDF you want to add into the email.