Reviewing Graduate Data

Reviewing Graduate Data

Overview

Why Accuracy Matters

It is imperative to thoroughly review the graduate data before the deadline. Once data is extracted from the Tassel platform, it’s used exactly as entered for all ceremony materials—stage cards, name recordings, and live displays.
If there are mistakes, correcting them after extraction requires re-processing, which may delay your timeline, add reprocessing fees, and risk introducing new errors or software issues.

Taking time to review your data early helps ensure a smooth, error-free ceremony for everyone.

What to look for in your Graduate Data Review

  1. Review all graduate entries
    Go through each record to confirm all required fields are complete and accurate.

  2. Check spelling
    Verify names, degrees, and honors for correct spelling.

  3. Confirm capitalization
    Ensure proper capitalization for names, programs, and titles.

  4. Verify all details
    Double-check student information exactly as it should appear in the final materials.
    The software will use your data exactly as entered.

  5. Finish early
    Complete your review 1–2 days before the deadline to allow time for any needed changes before processing begins.


How to review your graduate data from your hub

  1. Navigate to the Graduates module to begin the review process.
  2. Export Data:
    1. Click on the Export tab located at the top of the interface.
    2. Select the ceremony/ceremonies you wish to review. For multiple ceremonies, choose ‘All Ceremonies’ and consolidate them into one sheet. 
    3. Click the ‘Download Excel File’ button to generate an Excel sheet containing all graduate data.
  3. Review Excel Sheet:
    1. Open the downloaded Excel File.
    2. Click ‘Enable Editing’ to modify the document.
    3. Expand columns as necessary to ensure all data fields are fully visible.
  4. Filter Data:
    1. Click on the ‘Data’ tab in Excel.
    2. Select ‘Filter’ to organize and review specific data categories.

  5. Stage pass (if applicable): If you are using stage passes, confirm that every graduate has been assigned one.
  6. Review Details and Ensure Accuracy 
    1. Examine any details that will displayed on the graduates' slide or cards as explained above. Your data should be show ready.
  7. Completion and Next Steps
    1. If all information appears accurate, the Graduate Data Review is finished. 
    2. If any updates are necessary, follow the instructions on How to Update Graduate Data.

By following these steps meticulously, you will contribute to the seamless execution of the graduation ceremony and ensure that each graduate's information is accurately represented.




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