Add or Modify Graduates in Director
Graduates can be added to modified by the help desk using to facilitate last minute additions or corrections. Follow the steps below to make changes prior to your event.
If your ceremony coordinator wants to allow graduates to edit their information upon arriving at the ceremony, or to be added to the ceremony, please use the instructions below to add or modify graduate information. Common scenarios are outlined below.
Add a Graduate to the Ceremony
If a student does not have a card, have them fill out a blank card (provided by Tassel) at the Graduate Help Desk, then follow the instructions below. If you have a backup set of cards or labels, you can skip this step.
Open the Help Desk
After filling out the blank card, search for the graduate’s name in the Search By field at the top of the Help Desk menu.
After filling out the blank card, search for the graduate’s name in the Search By field at the top of the Help Desk menu.
If you are unable to find the graduate:
- Click Add New Participant.
- Type the graduate’s full name in the “Display Name” field and any other information that will be displayed (e.g., degree, major).
- Click Save – the software will prompt you for a new QR code; scan the QR code on the Blank Card that you are assigning to the graduate.
- Scan the barcode at the bottom of the card, or type in the code.
- Click Save.
If you are able find the graduate when searching and confirm that all their information is correct, then you can replace their card:
- Select the name.
- Click Replace Card.
- Scan the graduate’s blank card to update their QR code, or type it in.
- Click Save.
Modify a Graduate’s Information
Before the ceremony, graduates may need to update display information. Common reasons include a name change, final honors designation, or incorrect degree information. To update:
- From the software home screen, select Help Desk.
- Search for the graduate and select their name from the list.
- Click Modify Participant.
- The window on the right side of the screen will populate with the graduate’s information for you to edit.
- Click Save when complete.
Important: Don’t forget to export changes and sync the database with the ceremony display laptop before showtime!